Summary: To ensure that the Admissions Department meets enrollment goals as set forth in the College’s yearly business plans. To ensure compliance with College, state, federal, and accrediting policies/standards regarding the admissions/enrollment process. To motivate, supervise, and train all personnel within the Admissions Department.
Essential Duties and Responsibilities include the following.
- Work closely with management to ensure that monthly and yearly enrollment goals are being met
- To assist management with the formation of yearly business plans in terms of projected enrollments, advertising and admissions budgets
- Develop and maintain marketing strategies that enables the Admissions Department to meet enrollment goals
- Supervise, motivate, evaluate, and train all admissions personnel
- Ensure compliance for the Admissions Department with College, state, federal, and accrediting policies/standards
- Coordinate new student orientations
- Interface and communicate appropriately with other College personnel to aid in the timely and effective flow of information between departments as well as within the Admissions department
- Assist other College personnel as directed by management in terms of specific record keeping
- Produce management reports for use as management tools in terms of forecasting enrollments and historical enrollment statistics
- Coordinate and participate in public relations for the College
- Write proposals for and network with all funding agencies
- Enroll students for admissions representatives when they are out of the office
- Coordinate graduation ceremonies
- Screen admissions staff applicants
- Attend and participate in staff meetings
- Participate in the enrollment of 15 students per month as needed
- Other duties as assigned
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Collects and researches data; Uses intuition and experience to complement data.
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
- Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality.
- Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
- Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information. Skilled in the writing of funding agency proposals.
- Change Management - Communicates changes effectively; Builds commitment and overcomes resistance.
- Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Aligns work with strategic goals.
- Cost Consciousness - Works within approved budget; Develops and implements cost saving measures.
- Organizational Support - Follows policies and procedures.
- Strategic Thinking - Understands organization's strengths & weaknesses; Analyzes market and competition.
- Judgment - Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Makes timely decisions.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance.
- Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor’s degree with five years relative experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software and Internet software.
Certificates and Licenses:
Texas Workforce Commission registry required.
This position supervises all personnel in the Admissions Department.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. The list of job elements, responsibilities, skills, duties, requirements, or conditions is not exhaustive, but merely illustrative of the current requirements of the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.